Who are we?
The Grace Blue Partnership is a global business providing executive leadership search (Grace Blue), future leadership recruitment (Liberty Blue), and business search services (Grace Blue Acquisition) to clients looking to recruit personnel for their businesses or make acquisitions of businesses.
These services may include market, talent, and salary surveys for clients, strategic consultancy, and coaching services for clients and candidates.
“Grace Blue” means Grace Blue Partnership Limited, a company incorporated and registered in England and Wales, with company number 9259285, or any group company.
The Grace Blue group companies include: Grace Blue LLC, Grace Blue (EMEA) Limited, Grace Blue PTE Limited, Grace Blue Enterprise Management Consultancy (Shanghai) Limited.
By email to firstname.lastname@example.org
By post to Data Officer, Grace Blue, Harben House, Harben Parade, Finchley Road London NW3 6LH
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
Our privacy promise
- To keep your data safe and private
- Not to use your data in ways you wouldn’t want
- To give you control over your personal information
What does this Policy cover?
Grace Blue wants to make sure we use and look after your personal information properly.
- sets out the types of personal data that we collect about you;
- explains how and why we collect and use your personal data;
- explains how long we keep your personal data for;
- explains when, why and with who we will share your personal data;
- sets out the legal basis we have for using your personal data;
- explains the effect of refusing to provide the personal data requested;
- tells you about your privacy rights, the choices you have and how the law protects you;
- explains how we may contact you and how you can contact us.
What personal information do we collect about you?
We gather the information we need to find available opportunities and the best candidates to fill them. To be able to assess eligibility through the different stages of recruitment we will collect personal information about you such as name, job title, work history, email addresses and telephone numbers.
If we have considered you for an opportunity, we may record CVs, skills, educational records, identification documents and employment references as well as information on your suitability as part of our assessments of your professional profile, and this would include information on your personal and professional life publicly available on social media services (LinkedIn, Facebook, Google, Twitter, etc.) or elsewhere on the internet where relevant to the position.
We may also collect sensitive personal data about you, in the form of remuneration, equal opportunities monitoring information and entitlement to work. We only collect sensitive personal data from you, and further process this data, where you have given your explicit consent.
If you are receiving coaching from us, we will also process any additional information that you choose to provide to us during the course of the coaching.
This website is not intended for children and we do not knowingly collect data relating to children.
Where do we collect this personal information from?
- Through publicly available sources such as company websites, social media and networking sites, internet search engine results, press articles, awards granting bodies and also through subscription-based services which monitor agency-client relationships and advertising output.
- Directly from you. This is information you provide while searching for a new opportunity and/or during the different recruitment stages.
- By reference or word of mouth. For example, you may be recommended by a friend, a former employer, a former colleague or even a present employer.
How do we use your personal data?
We use your personal data to match your skills, experience and education with a potential employer, and also to provide our clients with market and talent maps showing the general pool of talent currently employed within specific industries and sectors. We will initially collect basic information on you such as job role and experience and we may then pass this on to the client in search of personnel. If you are chosen by the client or our consultants and go through to the next stage we will then be collecting more information from you at the interview (or equivalent) stage and onwards in that manner.
If you are receiving coaching from us, we use your personal data in order to understand more about you and to assist you with understanding your skills and areas for improvement or future opportunities and options.
How long do we keep your personal data for?
We aim to build life-long relationships. If you are employed within our target industries we aim to keep your information for your working lifetime to ensure that we can consider you for all relevant opportunities in the future.
We may also keep your data if we cannot delete it for legal, regulatory or technical reasons. We may also keep it for research or statistical purposes. If we do, we will make sure that your privacy is protected and only use it for those purposes
In other cases, we only keep your information while we use it.
When deciding how long to keep your data, we will take into account:
(a) our contractual obligations and rights in relation to the information involved;
(b) legal obligation(s) under applicable law to retain data for a certain period of time;
(c) statute of limitations under applicable law(s);
(d) (potential) disputes;
(e) if you have made a request to have your information deleted;
(f) guidelines issued by relevant data protection authorities; and
(g) our legitimate interest where we have carried out a balancing test (see legal basis below).
Otherwise, we securely erase your information once this is no longer needed.
Who do we share your personal data with?
We share your personal data with the client who has a position to fill, in order to determine with the client whether you are a good fit for the available position. Our clients come from a broad range of sectors and geographies.
We may also conduct checks on you to verify the information you have provided and where we do this we share your information with relevant providers.
Grace Blue Partnership operates globally without borders, and consultants in all markets will have access to the data we hold in order to ensure global searches are truly global.
We will never share confidential information that you have shared with us outside our organisation without your explicit consent (except for purely operational reasons where we may share your data with our database supplier, and contractors performing specific roles within our broader staffing complement, such as those supplying freelance research and consulting services.)
What legal basis do we have for using your information?
If we include information about you on a talent or market map, or anonymised information on a salary survey, and for prospective candidates, interim managers, referees and clients, our processing of your data is essential to enable us to understand the market we operate in, assess your suitability for potential roles, to find potential candidates and to contact clients and referees, and so we rely on the basis of this legitimate business interest.
We carry out a ‘balancing test’ to ensure that our processing is necessary and that your fundamental rights of privacy are not outweighed by our legitimate interests, before we go ahead with such processing. We keep a record of these balancing tests. You have a right to and can find out more about the information in these balancing tests by contacting us using the details below.
If you are shortlisted as a candidate or if you are coached by us, then this may involve the processing of more detailed personal data including sensitive data such as health information that you or others provide about you. In that case, we always ask for your explicit consent before undertaking such processing.
For clients, we may also rely on our processing being necessary to perform a contract for you, for example in contacting you.
What happens if you do not provide us with the information we request or ask that we stop processing your information?
If you do not provide the personal data necessary, or withdraw your consent for the processing of your personal data, we may not be able to match you with available job opportunities.
Do we transfer your data outside the UK?
To better match your employee profile with current opportunities we may transfer your personal data to clients and partners in countries outside the UK. These countries privacy laws may be different from those in your home country.
At present we transfer personal data to the following countries outside the UK where we have offices: the European Union, U.S.A., Singapore, India, China.
What rights do you have in relation to the data we hold on you?
By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from the data protection regulator in your country.
Your Rights under the Data Protection Laws, and what they mean
You have the right to object to our use of your personal information, or to ask us to delete, remove, or stop using your personal information if there is no need for us to keep it. There may be legal or other official reasons why we need to keep or use your data. But please tell us if you think that we should not be using it.
These rights in more detail:
- The right to be informed You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we’re providing you with the information in this Policy.
- The right to rectification You are entitled to have your information corrected if it’s inaccurate or incomplete.
- The right to erasure This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.
- The right to restrict processing You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.
- The right to data portability You have rights to obtain and reuse your personal data for your own purposes across different services. For example, if you decide to use another provider of recruitment and search services, this enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability. You should note that this applies only to information you have supplied to us.
- The right to object to processing You have the right to object to certain types of processing, including processing for direct marketing (i.e. if you no longer want to be contacted with potential opportunities).
- The right to lodge a complaint You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.
- The right to withdraw consent If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.
We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:
- baseless or excessive/repeated requests, or
- further copies of the same information.
Alternatively, we may be entitled to refuse to act on the request.
Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we’ll come back to you and let you know.
How will we contact you?
We may contact you by phone, email or social media. If you prefer a particular contact means over another please just let us know.
How can you contact us?
If you are unhappy with how we’ve handled your information, or have further questions on the processing of your personal data, contact us via this website’s contact page, or at Grace Blue, Harben House, Harben Parade, Finchley Road London NW3 6LH
Last updated on 10 May 2022
What Cookie types do we use?
Our Cookies are either first party or third party. Whether a Cookie is ‘first’ or ‘third’ party refers to the website or domain placing the Cookie. First Party Cookies are placed directly by us, while other parties we may do business with set Third Party Cookies. These third parties collect data directly from your web browser and the processing of this data is subject to their own privacy policies.
Cookies are either:
Session Cookies – which allow websites to link your actions during a browser session. We may use these for a variety of purposes such as remembering what you clicked on, on the previous page visited. These session Cookies expire after a browser session so would not be stored longer term; or
Persistent Cookies – which are stored on your device in between browser sessions and allow your preferences or actions across a site (or in some cases across different websites) to be remembered. These Cookies do not expire once the browsing session closes and remain on your device until an expiration date set by the source of the Cookie.
What are the categories of the Cookies we use?
Essential Cookies: These Cookies are essential to make our website work correctly, they enable you to move around our website and use our features. These Cookies are necessary for the provision of our services and if you do not want us to collect such information, you must cease using our website immediately.
Performance Cookies: These Cookies help us understand how you interact with our website, by providing information about the areas visited, the time spent on the website, and any issues encountered, such as error messages. This helps us improve the performance of our website.
Functionality Cookies: These Cookies allow our website to remember if you have previously visited our site or the choices you make (such as your user name, language, region or preferences) to provide a more personalised online experience.
How do you manage Cookies?
Most internet browsers are initially set up to automatically accept Cookies. You can change the settings to manage Cookies being sent to your device.
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Last updated on 10 May 2022